Supplier Code of Conduct
Supplier Code of Conduct.
By accessing and using this Website, the visitors to the Website (“Users”) accept the following terms and conditions, without limitation or qualification.
- The term Datamatics shall refer to Datamatics Business Solutions Limited and its group companies.
- Unless otherwise stated, the contents of this Website including, but not limited to, the text and images contained herein and their arrangement are the property of Datamatics. All trademarks used or referred to in this Website are the property of their respective owners.
- Nothing contained in this Website shall be construed as conferring by implication, estoppel, or otherwise, any license or right to any copyright, patent, trademark or other proprietary interest of Datamatics or any third party.
- This Website and the content provided in herein, may not be copied, reproduced, republished, uploaded, posted, transmitted, or distributed in any way, without the prior written consent of Datamatics.
- The information provided on this Website is free of charge and for informational purposes only and does not create a business or professional services relationship between the User and Datamatics. Links on this Website may lead to services or sites not operated by Datamatics. No judgment or warranty is made with respect to such other services or sites and Datamatics takes no responsibility for such other sites or services. A link to another site or service is not an endorsement of that site or service. Any use you make of the information provided on this site, or any site or service linked to by this Website, is at the User’s own risk.
- This Website and its contents are provided “as is” and Datamatics makes no representation or warranty of any kind with respect to this Website or any site or service accessible through this site. Datamatics expressly disclaims all express and implied warranties including, but not limited to, the implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement.
- In no event will either Datamatics be liable to any party for any direct, indirect, incidental, special, exemplary, consequential, or other damages (including, but not limited to, lost profits, business interruption, loss of programs or data) without regard to the form of action, and whether in contract, tort, negligence, strict liability, or otherwise, arising out of or in connection with this Website, any content accessed on this Website or through this Website or any site service linked to, or any copying, displaying, or use thereof.
- Unless expressly stated otherwise herein, any information submitted by the Users through this Website shall be deemed non-confidential and non-proprietary. The Users represent that they have the lawful right to submit such information and agree that they will not submit any information unless they are legally entitled to do so. Because of the open nature of the Internet, it is recommend that the Users do not submit information they consider confidential.
- Datamatics may terminate User’s access at any time for any reason. The provisions regarding to disclaimer of warranty, accuracy of information and indemnification shall survive such termination. Datamatics may monitor access to the Website.
- Datamatics may change or discontinue any aspect of its Website at any time, including, its content or features. Datamatics reserves the right to change the terms and conditions applicable for use of the Website. Such changes shall be effective immediately upon notice, which shall be placed on the Website.
- User agrees to indemnify, defend and hold Datamatics harmless from and against all losses, expenses, damages and costs, including reasonable attorneys’ fees, arising out of or relating to any misuse by the User of the content and services provided on the Website.
- The information contained in the Website has been obtained from sources believed to be reliable. Datamatics disclaims all warranties implied or otherwise as to the accuracy, completeness or adequacy of such information.
- The User’s right to privacy is of paramount importance to Datamatics. Any information provided by the User will not be shared with any third party. Datamatics reserves the right to use the information to provide the User a more personalized online experience. For more details on privacy, please refer the Website Privacy Policy.
- These terms and conditions shall be governed by and construed in accordance with the Indian Laws. Any dispute arising under these terms and conditions shall be subject to the exclusive jurisdiction of the courts at Mumbai. The Users are responsible for complying with the laws of the jurisdiction from which they are accessing this Website and they agree that they will not access or use the information on this Website in violation of such laws.
This Supplier Code of Conduct (“Code of Conduct”) applies all our Suppliers, Vendors and companies who supply us with products and services to Datamatics Group (DBS) comprising of different legal entities as set out [here]. It states the expectation from our supplier to share our commitment to best practices and continuous improvement in:
- Ethical business practices
- Management practices that respect the rights of all employees and the local community
- Minimizing our impact on the environment
- Providing a safe and healthy work place
DBS recognizes that our suppliers are independent entities; however the business practices and actions of a supplier may impact on or reflect upon DBS. In addition, better quality products and services are produced by suppliers with superior operating principles and practices.
For this reason we bind all our suppliers to the following social, ethical and environmental minimum standards of conduct set out overleaf, and encourage each supplier to adopt our preferred and favored standards. We will actively engage our high spend and high risk suppliers and their supply chains in assessment and improvement processes towards this end.
“Supplier” or “Vendor” here means any business, company, corporation, person or other entity that provides, sells, or seeks to sell, any kind of goods or services to DBS, including the Supplier’s employees, agents and other representatives.
- LEGAL AND REGULATORY COMPLIANCE PRACTICES
- comply with all relevant local and national laws and regulations with regard to employment practices, benefits, health and safety and anti-discrimination;
- have written labour/workplace management policies and standards;
- provide a workplace free of direct or indirect discrimination, harassment or bullying on the grounds of gender, age, race, nationality or ethnic origin, disability, family responsibilities or parental status, marital status, the occupation of spouse or partner, medical or irrelevant criminal record, political convictions, pregnancy or potential pregnancy, religious beliefs or activities, sexual preference or sexuality, industrial activity or union membership, physical appearance, social origin or careers responsibilities.
- not use child, forced or involuntary labour in any form.
- committed to the provision of training and development for employees.
- provide fair pay and working conditions, including adequate rest periods and parental leave, and match prevailing working conditions.
- give consideration to the needs of, risks to and requests made by employees, as a stakeholder in the operation of the business.
- BUSINESS PRACTICES AND ETHICS
- Business Records: Honestly and accurately record and report all business information and comply with all applicable laws regarding their completion and accuracy. Create, retain, and dispose of business records in full compliance with all applicable legal and regulatory requirements. Be honest, direct, and truthful in discussions with regulatory agency representatives and government officials.
- Press: Speak to the press on behalf of DBS only if the Supplier is expressly authorized in writing to do so by DBS.
- Gifts: Avoid gifts to DBS employees because even a well-intentioned gift might constitute a bribe under certain circumstances, or create conflicts of interest. Do not offer anything of value to obtain or retain a benefit or advantage for the giver, and do not offer anything that might appear to influence, compromise judgment, or obligate the DBS employee. If offering a gift, meal, or entertainment to DBS employees, always use good judgment, discretion, and moderation. Any gifts, meals, or entertainment must comply with applicable law, must not violate the giver’s and/or recipient’s policies on the matter, and must be consistent with local custom and practice.
- Conflicts of Interest: Avoid the appearance of or actual improprieties or conflicts of interests. Suppliers must not deal directly with any DBS employee whose spouse, domestic partner, or other family member or relative that creates any actual or potential conflict of interest for DBS. The Supplier understands that a conflict of interest arises when the material personal interests of DBS employee are inconsistent with the responsibilities of his/her position with the company. All such conflicts must be disclosed and corrected. Even the appearance of a conflict of interest can be damaging to DBS and to the Supplier, and are to be disclosed and approved in advance by DBS management.
- Insider Trading: Avoid insider trading by not buying or selling DBS or another company’s securities when in possession of information about DBS or another company that is not available to the investing public and that could influence an investor’s decision to buy or sell the security.
- OCCUPATIONAL HEALTH AND SAFETY
- The Supplier must comply with all relevant local and national laws and regulations with regard to occupational health and safety and the provision of health related benefits to employees.
- The supplier must have written safety and health policies and standards.
- The supplier must have a documented system to identify and reduce work-related injury and illness.
- SAFETY AND ENVIRONMENT
- Provide a safe and healthy work environment and fully comply with all safety and health laws, regulations, and practices including those applicable to the areas of occupational safety, emergency preparedness, occupational injury and illness, industrial hygiene, physically demanding work, machine safeguarding, sanitation, food, and housing. Adequate steps must be taken to minimize the causes of hazards inherent in the working environment.
- Prohibit the use, possession, distribution, or sale of illegal drugs while on DBS-owned or – leased property.
- Comply with all relevant local and national laws and regulations with regard to land and water management, waste and recycling, the handling and disposal of toxic substances, discharges and emissions, noise, transportation of products, wastes and materials, material selection, environmental issues management and community consultation. This includes environmental permit and reporting requirements.
- Must have a written environment policy.
- Must have a written environmental management plan to identify and minimize the impact of their activities on the environment.
- SUPPLY CHAIN
- The supplier must adopt similar principles to these in dealing with their own key suppliers, such as high spend, strategic and high risk suppliers.
- The supplier must adhere to acceptable business practices with their own suppliers, including providing for timely payment and reasonable contractual conditions.
- REPORTING VIOLATIONS